Career Development. Thank you vs. Using thank you in email messages and letters. Using regards in email messages and letters. Regards Best regards Kind regards Warm regards Best. How to format your closing message. For emails, you should put one empty line underneath the message, then on the next line, include your typed name. On the lines below your typed signature, include your contact information, such as your phone number or email address.
Once you print out the letter, you can use those four lines of blank space to sign your name with a pen. Examples of thank you versus regards. Examples of using thank you. Thank you for choosing Freelancer Financial for your investment needs. She also placed a comma at the end of it. Avoid using an exclamation mark , no matter how excited you feel about your message. Exclamation points are best suited for casual valedictions. Best regards is a versatile closing that works well for semiformal or informal communication.
When using best regards for semiformal emails , choose acquaintances you respect. This friendly phrase conveys warm wishes without going overboard. Conversely, do not use best regards for more formal communication. Best regards is appropriate for emails, but you can also use it for other types of semiformal written correspondence like handwritten or typed letters. I gave your kids some potato chips and soda while they were hanging out with my son. Jim Notice the casual tone of the message?
The message is informal, but Jim knows and respects Jeff. Yesterday afternoon, your son placed a dandelion in my mailbox. My bills and magazines are now covered in white fluff, and I am not happy. Going forward, please have your son leave my mailbox alone. He also used his first and last name, which is typical in formal communications.
Consider the subject matter of your message, plus your relationship with the recipient. Many message writers use best regards , kind regards , and warm regards interchangeably. It was great to speak with you on the phone earlier. You'll also find an agenda for the call attached below. Regardless, it i s the most informal version of the sign-off and denotes the closest kind of working relationship. Reserve this for clients or colleagues with whom you work regularly and whose email tone and style you understand, and vice versa.
When considering whether to use "Warm regards" in an email, choose one of the "Kind regards" alternatives listed above to be safe and appropriate at all times. Still not sure which one to use? As a rule of thumb, match the formality in your business associate's tone. If they've signed their last email " Best wishes," reply with the same signature or substitute " Best regards.
To learn more about sales communication check out these alternatives to "Looking forward to hearing from you" next. Originally published Jun 25, PM, updated April 27 Logo - Full Color. Contact Sales. Overview of all products. Marketing Hub Marketing automation software. Service Hub Customer service software. CMS Hub Content management system software. Operations Hub Operations software. This article has been approved by an Indeed Career Coach. Communicating in the business world often requires the use of formal communication, especially by email.
When sending emails, it's important to learn the best ways to conclude them professionally and respectfully before writing your name. One way to effectively end an email is with the phrase "best regards," which is versatile enough to be appropriate in both formal and informal communication.
In this article, we discuss the meaning of best regards as well as a few alternatives to determine the best time to use each one. It is a semiformal letter ending, versatile enough for both personal and professional correspondence. Here are a few examples in which you would use the phrase to effectively end an email:.
Though it's most common when communicating via email, you can also use it to end a physical letter. Consider your relationship with the recipient and the intention of the message when determining whether or not "best regards" is a good choice to conclude your correspondence.
It can also be helpful to consider the alternatives to "best regards" and determine if any of them would be a better fit. Try adding a variety of different sign-offs at the end of your email, and determine which works best with your content. Related: 11 Writing Strategies for Effective Communication. The phrase "best regards" is a good choice for ending an email in many different situations, both professional and personal, but there are also other variations that you can use to express similar meanings.
Here are some other sign-offs you can consider:.
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